Immature Plants (Metrc Manual)
The Immature Plants phase is the first phase of the growth cycle captured in the Metrc system. Cuttings, seedlings, clones or seeds are grouped and identified as an immature batch, strain specific. An immature plant becomes a vegging plant when the plant is larger than 8” (tall or wide). A unique RFID tag is assigned to the vegging plant.
The Immature Plants phase in metrc is captured with the following 4 functions:
- Create Plantings. Select the Create Plantings Button when you are ready to create plantings of immature plants. Each planting is strain specific. We suggest that you include the strain name (or abbreviation) and the date the planting was planted.
- Create Packages. The Create Packages button is for when you are creating a package of immature plants or seeds to transfer to another facility. All packages of Immature Plants are strain specific.
- Change Growth Phase. Changing Growth Phase button is used when an Immature Plant(s) is/are ready to be moved from the Immature Phase to the Vegetative Phase of growth. This can be done individually or as a group
- Destroy Plants. Destroy Plants button is used when an Immature Plant(s) ceases to be a viable plant and needs to be destroyed in metrc.
Each of the tabs shown above have specific features and functions and have been broken down individually for easier access and review.
The first step in the cultivation and harvest process begins with the seed or clones from which the plants are created. Seedling or clone plants are prone to a high degree of loss during this particular phase of the growth cycle. Because of the large number of failures of these plants it was determined placing the RFID tags on plants during this phase was not a suitable option. It was determined that creating a batch of plants at this phase would prove to be the most suitable answer. When you first select plants from an OPC/Producer, you will be taken to the Plants page. From the immature tab you will select the create plantings button.
A new group of seed or clone plants can only be created from an OPC/Producer. When a user selects his OPC/Producer license he/she can proceed to the plants section. From the plants section select the create planting button and the form below will launch. The planting batch will be used to track the plants until they are able to move to the immature phase.
The planting name can be defined by the licensee in whatever way is most suitable for their operation.The batch name is used to temporarily identify the plants until they are ready to receive a RFID tag. Once the plants are viable and have received an ID number, the batch name will go away. You will need to refer to the rules to confirm requirements and limits regarding plant count in order to stay in compliance. All fields in this section will need to be completed.
- Batch Name. Each Batch Name is required to have a strain. Strains are created in the Admin section of the manual. Strains can be added, deleted and changed as the Licensee requires.
- Plant Type. You will need to choose if you will be making this group from a seed or clone. Plant type categories are chosen by the MED and cannot be changed or altered without approvals.
- Strain. You must select a strain for each group of clones. Strains were created during your Admin setup phase. Additional or new strains can be added at any time.
- Change Growth Phase button. Enter the date you put these plants into the cloning device or area. The Today button can be used to auto populate the current date you are working in Metrc.
- Plant Count. The plant count is the number of clones or seedling being created in the batch.
- Create Planting. Select the Create Plantings Button when you have completed all of the information and are ready to proceed.
- Cancel button. Click this button to exit the screen without saving any data.
- Refer to the rules regarding plant counts and how clones or seedlings relate to your plant count.
- You can do multiple clone batches in Metrc
- You can select the blue Add (plus) button to add additional groups of clones.
Immature plants can be transferred from an OPC/Producer for sale. Keep in mind that in Metrc it is not permissible to move Flowering plants to another facility for selling purposes. Please see the State rules and regulations of what type of plant may be transferred. In order to move any products that will be sold, it must be moved as a package. To do this, a package must be created in Metrc. You will create a package for the immature plant by navigating to the plants section, choosing the immature tab, and selecting the Create Packages button.
Once you have chosen the create package button, the following form will appear.
- Batch. This is the batch you are selecting to remove the Immature plants from that you will be transferring to sell.
- Item Selection. Please make sure you have selected the appropriate item. The drop down menu will show all available items not just immature plants. Immature plants shipped will need to be chosen from a batch and therefore be strain specific. Items can be created from the Admin tab. Items can be created, edited and discontinued at any time.
- Package Tag ID. When selling immature plant(s), you cannot use a plant tag; you will need to select a package tag. Select the appropriate tag from the drop down menu. Please remember, all tag ID numbers are in sequential order and correspond to how they arrive in the shipping package. It is advisable to use them in order to make sure the tags stay in order and not become confused.
- Package Date. Select the package date. You can enter the information manually or select the today button which will choose the date to which your computer is currently set.
- Plant Count. You will not need to place a RFID tag on each plant. Multiple plants can be selected to ship.
- Create Package. Click this button to create packages and save your work before you exit.
- You can select multiple plants for shipping with one package tag
- Shipping immature plants is strain specific for each package
- Creating a package will automatically adjust the plant count for that batch.
Changing the growth phase on the Immature tab is where RFID tags are assigned to the plants. At this stage, the batch name will go away and the plants will now have a unique ID number. Once the ID number is assigned, the plant will now have a unique ID number just as a vehicle has a VIN number. The unique ID number is an important step in securing the chain of custody. Using the change immature plant growth phase feature allows the assigning of many tags at one time.
- Immature Plant Batch. Select the plantings batch that you wish to change growth phase. This will show all available batches that have been created by the facility. You may click on the magnifying glass to see the list of groups available.
- Plant Count/Tag Count. Enter the number of plants that you are moving to a new growth phase. By entering this number Metrc will assign ID numbers for those plants. The amount of tags will be removed from the available tag inventory. If there are not enough tags only the available tags will be shown.
- Tag ID Selection. This is where you will select the Starting Tag for the plants, most likely this will be the next tag number in the drop down menu. You may click on the magnifying glass to see the list of tags available. As a best practice, you should try to stay within the numbering order in the system to match the numbering of the tags as received in the shipment.
- Ending Tag. This number will auto-populate with the number selected in the plants count and correspond to the number of tags in the system.
- Phase Selection. Selects the new growth phase for the plants. Phase selection can go forwards or backwards. You can select a new phase without changing the location.
- New Room. If you move the plants to a new room, select the room here. You can change the location without changing the room.
- Growth Date. This is the date of the change, you may select the today button to generate today's date.
- Change Phase button. When all of the information has been entered and verified, select the change growth phase button to complete the transaction.
- It is not a requirement to move all of the plants from the clone or seedling to vegetative phase. Plants grow at different rates and metrc does not require the plants to move all at one time.
- Changing phase does not require a room change, the plants may stay in the same room or they may change rooms. This is up to the facility and how they currently manage their plants growth cycle.
- If you do not have enough Tag ID numbers available, Metrc will show the available number of Tags in the tag count field.
Plants are subject to failure at each stage of the growth cycle. Plants at the clone stage moving to immature are more prone to failure than at any other time. The following form provides the user with a way to destroy plants that have not survived.
- Batch ID. Because the plants are not individually tagged yet, the Batch will show where the destroyed plants are coming from. You will need to choose the batch from the pull down menu.
- Plant Count. Enter the number of plants that need to be destroyed in this field.
- Destroy Date. Enter the date the plants will be destroyed. You can enter this manually or select today and the date will be entered into the field.
- Destroy Plants button. Once all of the information has been entered and verified, select the green Destroy Plants button which will execute the transaction.
- Note Section. Note section is an optional field that will allow you to make notes as to why a plant or group was destroyed.
- Make sure you are destroying the correct plant, once a plant is destroyed it cannot be brought back.
- You should always verify your plant count against the rules to make sure a facility is in compliance with the regulations.
- The destroy plants feature can be used as many times as required. The destroy plants feature is not limited to one time.